Sexplain Privacy Notice

November 2019

Sexplain aims to improve people's physical health and emotional wellbeing, and give them the critical tools to develop or defend a more equal society. We do this through comprehensive and inclusive sex and relationships education workshops for young people which confront taboos and social injustices; as well as training for staff, and sessions for University students.

We collect feedback from our workshops in order to help us to improve our work. This Privacy Notice tells you what we collect and what we do with the data. We only use your information where we have a lawful basis for doing so.

If you have questions then email us at info@sexplainuk.org.

What this Privacy Notice does and who it applies to.

Wherever we’ve said ‘you’ or ‘your’, this means you the reader. It could be you the Sexplain workshop attendee, customer, or anyone who visits www.sexplain.org.uk. 

Who controls the information?

The Data Controller is Sexplain Ltd (company no 10625640). Our contact details are: Collective Auction Rooms, 5-7 Buck Street, NW1 8NJ, London; or you can email Sexplain at info@sexplainuk.org.

When you read ‘we’ or ‘us’ or ‘our’ in this notice it means Sexplain Ltd.

The information we collect or generate about you includes:

  • Information when you complete one of our feedback forms (this does not include information which personally identifies you)

  • Information when you interact with Sexplain face to face, by telephone or email

  • On occasions, information from publically available sources such as electronic databases

  • Information that you give us voluntarily including your names and contact details (addressee, telephone number, email addresses).

How we use the information collected through our feedback forms:

  • to understand how we can improve our programmes

  • to measure the social impact of our programmes

  • to evidence our social impact.

Other lawful purposes for which we may collect and process your information:

  • to carry out your instructions and deliver our service for you;

  • to identify you and interact with you if you want to speak to us;

  • to comply with a legal obligation.

We like to keep in touch with our customers and get your feedback on our work so we can improve it. We will stop contacting you if you tell us to stop.

Sharing your information

When sharing the information collected through our feedback forms, your personal identity will be anonymised - we will not share your name or age; only your school year and school name.

We share our social impact, which we calculate using the information you provide through our feedback forms, with various stakeholder groups. This includes our customers (e.g. schools, youth groups and universities), prospective or current trustees, and prospective or current grant-awarding bodies. We communicate this information via our website, flyers, grant applications and annual reports.

Sometimes we may also have to share your information for other reasons, for example if we have a legal or public duty to do so; or if we asked you for permission to share it, and you have agreed. We will only do this if it is lawful to do so.

How long we’ll keep the information

We’ll keep information in line with our data retention policy. We keep the data collected via our feedback forms in order to monitor our social impact in any ongoing capacity, but this information is anonymised - we do collect or store information which personally identifies you.

Any other data lawfully obtained will usually be kept for seven years from when it is obtained. If we don’t need to retain information we may destroy, delete or anonymise it sooner.

Your rights when it comes to your information include:

  • the right to access information we hold about them and to obtain information about how we process it;

  • in some circumstances, the right to withdraw their consent to our processing of their information, which they can do at any time. We may continue to process their information if we have another legitimate reason for doing so;

  • the right to request that we rectify their information if it’s inaccurate or incomplete;

  • in some circumstances, the right to request that we erase their information. We may continue to retain their information if we’re entitled or required to retain it;

  • the right to object to, and to request that we restrict, our processing of their information in some circumstances.

There may be situations where individuals object to, or ask us to restrict, our processing of their information but we’re entitled to continue processing their information and/or to refuse that request if we have grounds to do so.

Individuals can exercise their rights by contacting our Data Protection Officer. Individuals also have a right to complain to the UK Information Commissioner’s Office by visiting www.ico.org.uk.

How we keep information secure.

We use different methods to keep information safe and secure such as electronic security. We require our staff and any third parties who work for us to comply with our standards including to protect all information and apply appropriate measures to the use and transfer of information.

Legal Information

This site is owned and operated by Sexplain Ltd.

Sexplain is a Private Company Limited by Guarantee with Company Registration number 10625640 and its registered office at The Burrow, Harrow Rd, Bransgore, Christchurch, Dorset, BH23 8JW, United Kingdom.